1. Introduction

This Privacy Policy outlines how the International association for bear research and management (IBA) collects, uses, and protects your personal data during your interaction with the IBA 2024 – 28th IBA Conference website.

2. Personal Data Collection

2.1. For attendees submitting abstracts or applying for travel grants: We collect your name, email address, country, nationality, and details about your involvement with IBA.

2.2. For all other visitors: We collect IP address data for website analytics purposes.

2.3. All registration details, including payment information, are managed by our third-party registration system, Neon CRM/Neon Pay, and not stored on the conference website.

3. Use of Data

We utilize the information to determine your eligibility to present an abstract or receive a travel grant and to develop the conference program.

4. Data Sharing

We do not share your data with third parties unless explicit consent is given. Personal data captured during registration is managed by Neon CRM/Neon Pay but remains under IBA’s exclusive control.

5. Data Retention

Your personal data will be retained for a maximum of one year.

6. User Rights

Users can request access to, correction of, or deletion of their data by contacting the conference organizers.

7. Cookies & Tracking

We deploy cookies for website analytics and to enable functionalities such as saving form submission progress.

8. Minors

Users below the age of 18 must acquire informed consent from a legal guardian before using the IBA conference website.

9. Privacy Policy Updates

Any changes to this Privacy Policy will be updated on the website, accessible to users at any time.

10. Contact

For privacy-related concerns or queries, contact us at [email protected].

11. Third-party Integrations

Google Analytics may capture personal information for website analytics. All payment processing is done externally by our third-party payment processor, governed by its separate TOS/Privacy Policy.

12. Data Security

We prioritize your data security by automatically updating our website software and undergoing routine security evaluations.

13. Data Breach Protocol

In case of a data breach, affected users will be promptly notified via email with information on the breach’s nature and recommended precautionary measures.

14. Governing Law

This Privacy Policy is governed by and construed under Montana state law.

By using the IBA 2024 – 28th IBA Conference website, you acknowledge that you have read, understood, and agreed to this Privacy Policy. If you do not agree with any part of this Privacy Policy, we recommend that you refrain from using our services.